|CUSTOMER: Dallas Chamber of
Type of Business
Business membership organization
Number of members
- PCs with Pentium Processors
- Windows 95, Microsoft SQL
MAS 500 Modules
- System Manager
- General Ledger
- Accounts Payable
|Greater Dallas Chamber of Commerce Uses
MAS 500 to Manage Diverse Slate of Programs
The Greater Dallas Chamber of Commerce, a
community organization of business professionals supporting the economic
vitality of the Dallas metropolitan area, had been using a 10-year-old
computer system and an outdated accounting application. Written in a language
typically reserved for highly technical engineers, the accounting software
had demanded extensive custom programming.
The chamber administers numerous business,
community and educational programs, each of which has a distinct "program
group" hierarchy subdivided into departments. Separate expense and revenue
accounts are required for the numerous programs and respective subdivisions.
"Many of the functions we needed the system
to perform had to be hard-coded, requiring a programmer, and that was
expensive," says Nancy Cheshier, the Dallas Chamber's director of accounting.
The chamber decided it needed to make a change.
Cheshier set out to find a powerful accounting
program that could be molded to the chamber's highly individual needs
and modified easily without a programmer. After installing a new computer
system utilizing Microsoft Windows NT and SQL Server, MAS 500 was identified as the best accounting solution for this environment.
While price and support were factors in favor
of MAS 500, Cheshier says she was convinced by one irrefutable
demonstration. "Government regulations require us to track vendor information
in a particular manner that's not customary for accounting software,"
explains Cheshier. She says the software was configured in 15 minutes
to handle those requirements.
Following installation of MAS 500 in November 1996, the chamber uploaded data during December and
ran financials live on the new program in January. Cheshier says she was
thrilled by its performance.
"On the old system, running financials was
a headache. I'd have to run journal entries, post them, run the general
ledger, run an update to the report writer, then run the financial statements.
The process consumed an hour or more," she recounts. "MAS 500
does it all in five minutes."
Cheshier applauds the program's prompt screens
that helped her upload the chamber's prior year's chart of accounts through
Microsoft Excel spreadsheets, giving her the means to run comparative
financial reports. MAS 500 also has enabled her to post
accounts payable information into the general ledger by vendor name rather
than by vendor number, an invaluable aid to the research required for
staff support. In addition, the system allows her to shift reporting modes
from the departmental focus she uses for internal reporting to expense
function reporting required by the IRS.
"The greatest strength of MAS 500 is its flexibility," says Cheshier. "It helps make a difficult job
References, The Dallas
Chamber of Commerce